Miscellaneous Expenses

While traveling, you will spend money for things other than your airfare, conference registration, lodging, meals, and car rental. The University reimburses you for some of these miscellaneous expenses and for others it does not. It's usually best to be aware of what is and is not reimbursable before you spend your money and run the risk of discovering that the University, by law, cannot repay you.

Before you travel, check with your department, review the lists below, and contact the Travel Account Specialist (ext 3541 or email tsale@isugw.indstate.edu) if you have particular concerns about extra expenses.

SAVE ALL OF YOUR RECEIPTS

The following lists some of the most common reimbursable expenses:

·        Getting around

·        Busses

·        Shuttles

·        Limousine

·        Taxies (not including tips)

·        Parking (hotel parking and valet parking is fully reimbursable, airport parking is reimbursable up to the equivalency of the long term parking rate at associated airport

·        Tolls

 

·        Communications

·        All calls made to the ISU prefix of 237 is fully reimbursable
·        Business phone calls (business phone calls made outside of the ISU prefix must include an explanation)
·         3 minute phone call home to say you have arrived safely

·        Connecting modems for laptop PC’s

·        Faxes for business purposes

 

·        Foreign Travel

·        Passport and/or Visa fees

·        Immunizations

·        Foreign currency exchange fees

  

Non-reimbursable Expenses

 

The following list is some examples of things the traveler might have to pay for themselves or through a Foundation account:

 

·        Entertainment Expenses

·        Meals for other people

·        Food in excess of the daily subsistence amount

·        Alcohol

·        Tobacco

·        Video, VCR, TV or radio rentals

·        Event tickets

·        Taxis or other transportation to and from entertainment events

·        Tips

 

·        Personal

·        Any kind of insurance

·        Medical and hospital services

·        Commuting expenses between your home and work station

·        Additional transportation, hotel or other expenses for personal travel in conjunction with University travel

·        Personal phone calls

·        Laundry

·        Tips

 

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