Financial Accounting

Purchasing Card

Welcome to the Indiana State University Procurement Card Program!

This page contains general information about the ISU Procurement Card Program.  See also:
bullet item Recordkeeping Procedures
bullet item Purchasing Equipment on Procard
bullet item Smart Data Online (SDOL)

Contents:
bullet item Procurement and Fleet Contacts
bullet item Quick Reference of Resources
bullet item Web Resources
bullet item Changing Default Accounting on Your Procard
bullet item Activating Your Procard
bullet item Deactivating Your Procard

 

Procurement and Fleet Card Contacts

Procard Services Contact Department
Purchasing Card Administrator Kevin Barr -- x3600 Purchasing
Manager, Accounts Payable/
Property Accounting		 Bob Anthrop -- x3521 Office of Controller
Procurement Auditor Donna Scarbrough -- x3519 Office of Controller
Program System Administrator Stacy Hammond -- x3536 Office of Controller


QUICK REFERENCE OF RESOURCES

bullet itemProcurement card general information (Purchasing Office)
 
bullet itemProcurement card recordkeeping procedures
 
bullet itemProcedures for purchasing equipment on the Procard
 
bullet itemGE procurement card application instructions (Purchasing Office - Sycamore ID and password required)
 
bullet itemProcedures for lost or stolen procurement card (Purchasing Office)
   
bullet itemSmart Data Online (SDOL) information

WEB RESOURCES

SDOL:  To access SDOL, a web site provided by JPMorgan Chase that gives cardholders access to:
bullet item     Procard transactions for the past 12 months
bullet item     Transaction limits
bullet item     Billing address on file
bullet item     Printable Procard Expense Report
bullet item     Approval of expenses
bullet item     Capability to change accounting for expenses
bullet item     Capability to input the purpose of purchase in the "Expense Description" field
All cardholders are required to access this site on a weekly basis to make the necessary transaction updates.

Learn how to use SDOL by following this training guide:
SDOL Training (in PDF format)
 
For problems with SDOL, contact smhammond@indstate.edu.  


CHANGING DEFAULT ACCOUNTING ON YOUR ProCARD 

The default index and account code on your Procard will be as you stated on your application.  All transactions on your Procard will be paid out of this index and account code. 
If you should need to change the default index and/or account code on your Procard, please e-mail Barbara Tschida (btschida@isugw.indstate.edu) with the following information:
bullet item     Department name
bullet item     Name on Procard
bullet item     Old index and account code
bullet item     New index and account code


ACTIVATING YOUR ProcARD

There will be a sticker on your card with an 800 phone number on it.  You will need to call this number before you make any purchases.  When you call in to activate your Procard, you’ll need to give your employee ID (991) number.

  
DEACTIVATING YOUR ProcARD 

If you are deactivating your Procard, follow these procedures:
bullet item    Quit using your Procard 7 to 10 business days prior to deactivation
bullet item    Take your Procard to the Purchasing Department
bullet item    Complete your Procard records and turn in to the Procard auditor prior to leaving
The above procedures should be followed whether you transferring, terminating, or you simply no longer need the card.

 

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