Office of Continuing Education

 Conference Services

 By creating partnerships through the University and with external clients, Conference Services assists sponsors in the development, planning, and implementation of quality conferences, workshops, seminars, and special events.

The following administrative and support services can be arranged through Community and Professional Programs in the Office of Continuing Education:

Program Administration

• Develop and monitor program timelines
• Resolve operational issues
• Provide comprehensive on-site management
• Serve as principal University contact for participants and vendors

Facilities and Service Planning

• Identify facility and service requirements
• Plan, reserve and confirm meeting rooms, meal functions, and audiovisual equipment
• Negotiate contracts with facility providers
• Supervise all logistical arrangements and reservations

Financial Administration

• Provide estimated expenditures to client for budgeting. Establish realistic registration fees
• Collect and deposit registration fees
• Receive invoices, process expenses, and pay all bills.  Process honoraria

Registration Services

• Receive and process advance registration
• Access computerized registration system to provide current information
• Issue participant acknowledgements
• Provide staff for on-site registration desk
• Produce printed nametags
• Distribute registration packets to include agendas, meal tickets, hotel and restaurant information and other program materials.

For information on conference services, contact Jeanie Klippel, Assistant Director, Community and Professional Programs, at 812-237-2527 or jklippel@indstate.edu.

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